It's My Party Rental

A Full Service-Event Products-Rental Company

Hickory, North Carolina

(828) 267-2789

It's My Party / Eventful Rentals

Terms & Conditions

Effective January 1, 2017

As used herein, “IMP” means It’s My Party Rentals, Eventful Rentals; and “Client” means the customer identified in the applicable Order, its agents and/or employees, and includes the person or entity for whom the services are being provided, even if the identified Client is an agent for such other person.  By accepting any order (“Order”), which acceptance may be verbal or written, Client agrees to the following terms and conditions, which shall apply except as otherwise specifically indicated on any Order.

1.  Rental Terms:  This is a rental agreement only.  Rental Items shall remain the personal property of IMP.  No operators are furnished with the Rental Items.  The rental period commences on the “Install” date and ends on the “Pick-up” date shown on the Order.  If Client makes greater use of the Rental Items than agreed upon, or does not return will-call items by the “Pick-up” date shown on the Order, additional fees will be charged.  Orders finalized within 14 days of installation may be subject to increased pricing. 

2.  Payment:  A deposit of the 50% of the invoice total shall be required to secure an Order.  For COD customers, complete payment is due: (i) at time of pick-up or “will-call”orders, or (ii) 48 hours prior to the event date for delivery and installation orders.  Remit customers payment terms are net 10 days from the date of the event.  Any amounts not paid when due shall bear interest at the lower of the maximum rate permitted by law or 1.5% per month (18% annum) from the date due until the date paid.  IMP may elect at any time to revoke credit and or open account privileges.  IMP may charge a fee of $25.00 on all returned checks.

3.  Cancellation:  Except for a cancellation for a default by IMP, upon any cancellation of any accepted Order Client shall be responsible for the cancellation fees specified in the Order.  If no cancellation fee is specified in the Order, the following cancellation fees shall apply: (i) Orders cancelled within 30 days of delivery date, 25% of invoice total: (ii) Orders cancelled less than 72 hours prior to the event, but before loaded for delivery, 50% of the invoice total;  and Orders cancelled while being loaded on a truck , or at or after the specified pick-up (“install’) time for “will-call” Orders, 100% of the invoice total.

4.  Client Contracts:  Any contract requirements imposed by Client or any venue must be provided for IMP’s review and approval no less than 14 days in advance of the delivery date.  It is Client’s responsibility to timely provide for IMP’s review and approval any Client or venue PO, non-disclosure, hold harmless or other agreement.

5.  Compliance with Laws; Safety:  Client is responsible for obtaining all permits and/or licenses from the appropriate government agencies.  If permits or licenses are denied for any reason, Client remains responsible for all obligations pursuant to this Agreement.  Client shall not move the Rental Items from the address at which Client represented they were to be used.  Client shall not use or allow anyone to use the Rental Items in any illegal or unsafe manner.  Client shall not allow any person to use or operate the Rental Items who is not qualified or who has not received and understands the safety and operating instructions or who does not utilize all required safety equipment.  Client shall comply with all applicable laws which apply to the use of the Rental Items during the rental period.

6.  Access:  If IMP is delivering or installing the Rental Items, Client shall be responsible to: (a) provide or obtain access to the Event location and areas required for IMP to unload, stage and install the Rental Items; (b) ensure all Rental Items will fit into the venue, including doors, elevators, and stairwells; (c) coordinate the work of IMP with the work of others to avoid undue delay in efficient manner; (d) ensure a safe, clear path of ingress and egress for delivery and, if applicable installation, of the Rental Items; and (e) unless installation is included in the Order, fold and stack the Rental Items, rinse and re-rack al dishes, wipe down all catering equipment and return all Rental Items to the drop-off location for IMP to pick-up.  If Client has any questions about the space needed for IMP to unload, stage or install the Rental Items it is Client’s responsibility to ask.  Client is responsible for any delays or extra costs associated with providing insufficient access or space.  IMP may refuse to deliver Rental Items if there is no safe means of ingress or egress, or charge additional labor costs, and Client shall be responsible for all related cancellation fees and additional labor costs.

7.  Damage to Non-Rental Items:  IMP has no responsibility to move any non-rental items.  If, as a courtesy, IMP agrees to move any non-Rental Items, such activity is at Client’s sole risk. IMP shall not be liable for damage arising therefrom.  Provided IMP takes reasonable care to protect such surfaces, IMP shall not be responsible for any damage to pool decks, flooring, grass, tracks or other surfaces, on which Client requests IMP drive, walk or install.

8.  As-Is:  Client shall inspect the Rental Items upon pick-up (for will-call orders). Arrival and/or upon installation.  If Client does not notify IMP of defective, missing or incorrect Rental Items within 2 hours of pick-up or delivery, Client shall be deemed to have accepted the Rental Items in their “as is” condition.  If lighting or equipment is being powered by a generator and no redundant power or back up is scheduled for the Event, IMP is not responsible for any damage as a result of mechanical failure.

9.  Delivery; Pick-up:  For will-call Orders, Client agrees to return to IMP the Rental Items by the agreed return date (“Pick-up” date on Order’) or be responsible for all pick-up charges.  If the Order includes delivery and pick-up, Client agrees to provide a secure storage location and Client accepts all risk including damage to and liability relative to Rental Items for a responsible period of time until the Rental Items are picked up by Classic.  If additional pickups are needed, a delivery surcharge may be assessed.

10.  Loss or Damage:  Client shall be responsible for any losses or theft of Rental Items, and all damage to Rental Items beyond ordinary wear and tear, while in the possession or control of Client.  Linens and drapes must be dry before being placed in bags or they may mildew or be otherwise damaged.  Client will pay for all Rental Items lost or damaged in an amount equal to the replacement cost of the Rental Items.  As indicated in an Order, a damage deposit may be required.  Cleaning fees may be charged in additional cleaning is required to return Rental Items to the condition in which they were provided to Client.  The damage deposit is fully refundable if all items are returned in the same condition as delivered, reasonable wear and tear expected.  Damage or loss of items, and excess cleaning fees, will result in reduction or forfeit of damage deposit in an amount of up to the replacement cost of the damaged or lost Rental Items or amount of the cleaning fee.

11.  Inventory Protection Plan:  Certain Rental Items may be included in IMP’s Inventory Protection Plan (IPP).  If available, the IPP is note insurance and applies only to Rental Items in the “Tableware Category” (defined below).  Pursuant to the IPP, except as otherwise provide below, IMP and Client agree that IMP will waive any claim against Client for physical damage to, or loss of, the Rental Items which are included in the IPP.  Excessive loss and damage is not included in this program.  “Tableware Category” includes:  flatware, dishes, glasses, serving pieces, tablecloths, runners and napkins (other than special orders) and other miscellaneous table top items.  Client will be billed a flat 12% of gross rental rates related to items in the IPP forth in quotes, invoices and Orders.  No other Rental Items are included in the IPP and Client is responsible for all loss and damage to such other Rental Items, and any excessive loss or damage to items in the Tableware Category. Client shall be responsible for such costs whether or not Client is insured therefore.

12.  Weather Events:  IMP will use commercially reasonable efforts to minimize weather related risks of any outdoor Event.  However, should any appropriately installed Rental Items become unusable after delivery to the Event due to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond IMP’s control, Client shall still be liable for payment in full of all charges.  At client’s request, subject to availability, IMP will attempt to repair, reinstall or replace any properly installed Rental Items damaged due to weather events and Client shall pay IMP’s actual costs in connection therewith plus an administrative cost of twenty percent (20%).  If there is forecasted to occur during installation extreme weather, IMP may decline to install the Rental Items for the safety of IMP’s workers and others.

13.  No Warranties:  IMP makes no warranty of merchantability or fitness for any particular use or purpose, either expressed or implied.  There is no warranty or representation that the Rental Items are fit for Client’s particular intended use or that they are free of latent defects.  IMP shall not be responsible for any defect or failure unknown to IMP.  IMP is not the manufacturer of the Rental Items or agent thereof.

14. Injury or Damage: Client will take all necessary precautions regarding the Rental Items, and protect all persons and property from injury or damage while in possession or control of the Rental Items. Client agrees to indemnify, defend and hold harmless IMP from and against any and all liability, claims, judgments, attorney's fees and costs, including, but not limited to, injuries or death to persons and damage to property, occurring while the Rental Items are in the possession or control of Client, arising out of the use, maintenance, operation, possession, or rental of the items rented, however caused, except arising through the sole gross negligence or willful misconduct of IMP.

15. Assumption of Risk: Client is fully aware and acknowledges there is risk of injury or damage arising out of the use or operation of the Rental Items and voluntarily assumes all of the above risks. Client agrees to release and discharge IMP from any and all responsibility or liability from such injury or damage against IMP which Client otherwise may be entitled to assert, except to injury or damage arising through the sole gross negligence or willful misconduct of IMP.
16. Insurance:  Client is fully aware and acknowledges these insurance requirements of carrying at minimum $1,000,000 liability limit. The client’s coverage should be primary & noncontributory and include waiver of subrogation. It is requested that the client list (Eventful Rentals, LLC) as additional insured and give written 30-day notice of cancellation.


18. Force Majeure: IMP’s performance under this Agreement will be excused or may be delayed or modified without liability in the event of severe weather conditions, strikes, labor disputes, riots, accidents, natural disasters and other Acts of God, and governmental mandates beyond IMP’s control. In such event, IMP will promptly notify Client of such conditions.  At Client’s request, IMP will use reasonable efforts to provide substitute Rental Items and Services, subject to each party’s written approval of the substitute Rental Items and Services and Rental Prices and Fees.Type your paragraph here.

Questions or concerns?  Please contact us today (828) 267-2789